Volunteer Policy
Document control | |
Policy reference | AU-POL-19 |
Version | 1.0 |
Approved by | Board of Directors, Apex Up CIC |
Date adopted | 4 June 2026 |
Last reviewed | 4 June 2026 |
Next review due | 4 June 2027 (or sooner if legislation or guidance changes) |
Policy owner | Director, Apex Up CIC |
Applies to | All directors, staff, sessional coaches, volunteers, students and anyone acting on behalf of Apex Up CIC |
Apex Up CIC Volunteer Policy
1 Policy statement
Volunteers are vital to Apex Up CIC. They bring time, energy, skills and local knowledge, and several of our volunteers are former participants giving back to their community. We value our volunteers and are committed to recruiting, supporting and managing them well, and to keeping them and the people they work with safe.
2 Purpose and scope
This policy sets out what volunteers can expect from us and what we expect from them. It applies to everyone who gives their time to us on an unpaid basis.
3 Recruitment and checks
We recruit volunteers fairly and follow the same safer recruitment principles we apply to staff. Volunteers in regulated activity complete an enhanced DBS check before they have unsupervised contact with children or adults at risk, and all volunteers complete an induction that covers our Safeguarding Policy and Code of Conduct. Full detail is set out in our Safer Recruitment & DBS Policy.
4 Roles and expectations
Each volunteer has a clear idea of their role and the support around them. We ask volunteers to follow our policies and Code of Conduct, to be reliable, to respect confidentiality, and to report any safeguarding or other concern. Volunteers always work under the guidance of a member of staff and are never asked to take on responsibilities beyond their role or training.
5 Support, development and recognition
We give volunteers a proper welcome, ongoing support and supervision, and access to relevant training, including safeguarding. We support former participants who volunteer to progress towards coaching qualifications where they wish to. We reimburse reasonable agreed out-of-pocket expenses, and we recognise and value the contribution our volunteers make.
6 Rights, responsibilities and problem-solving
Volunteering with us is not a contract of employment, and volunteers are not paid a wage. Volunteers are covered by our insurance while carrying out agreed activities. If a problem arises, we aim to resolve it informally and fairly; serious concerns about conduct or safeguarding are dealt with under the relevant policy. Either side can end a volunteering arrangement, and we will always do so respectfully.
7 Review
This policy links to our Safeguarding, Safer Recruitment & DBS and Code of Conduct policies and is reviewed at least annually.
AU-POL-19 | Version 1.0 Page 2 of 3
Apex Up CIC Volunteer Policy
Approval and adoption
This Volunteer Policy has been approved and adopted by the Board of Directors of Apex Up CIC. It will be reviewed at least every twelve months, and sooner if there is a change in legislation, national or local guidance, or following any relevant incident or learning.
Policy reference | AU-POL-19 |
Version | 1.0 |
Date adopted | 4 June 2026 |
Next review due | 4 June 2027 |
Signed on behalf of the Board of Directors of Apex Up CIC:
Muhammed Zahir
Director, Apex Up CIC
Date: 4 June 2026