LONE WORKING POLICY
Document control | |
Policy reference | AU-POL-10 |
Version | 1.0 |
Approved by | Board of Directors, Apex Up CIC |
Date adopted | 4 June 2026 |
Last reviewed | 4 June 2026 |
Next review due | 4 June 2027 (or sooner if legislation or guidance changes) |
Policy owner | Director, Apex Up CIC |
Applies to | All directors, staff, sessional coaches, volunteers, students and anyone acting on behalf of Apex Up CIC |
Apex Up CIC Lone Working Policy
1 Policy statement
Apex Up CIC is committed to keeping staff and volunteers safe, and to protecting the children and young people we work with. We aim to avoid lone working wherever we can, and where it cannot be avoided, we put sensible precautions in place.
2 Purpose and scope
This policy explains how we manage the risks of working alone. It applies to anyone who, in the course of their work for us, may be on their own — for example opening or closing the venue, or being the only adult present at any point.
3 Our approach
For safeguarding reasons, we avoid situations where a member of staff or a volunteer is alone with a child. We plan sessions so that at least two adults are present wherever possible, and we keep activities within sight or hearing of others. This protects both children and the adults working with them.
4 Managing the risks of working alone
Where lone working cannot be avoided, we assess the risks and put controls in place, which may include: agreeing check-in and check-out arrangements; making sure someone knows where the lone worker is and when they are expected to finish; carrying a charged phone; and avoiding tasks that are not safe to do alone. Staff and volunteers should never feel they have to put themselves at risk, and can stop an activity if they feel unsafe.
5 Opening and closing the venue
When opening or locking up alone, staff should be aware of their surroundings, keep the building secure, and report any concerns about the premises or security to the Director.
6 Responsibilities and review
The Director makes sure lone-working risks are assessed and that staff and volunteers understand this policy. Everyone is responsible for following the agreed arrangements and reporting concerns. This policy links to our Health & Safety, Risk Management & Assessment and Safeguarding policies and is reviewed at least annually.
AU-POL-10 | Version 1.0 Page 2 of 3
Apex Up CIC Lone Working Policy
Approval and adoption
This Lone Working Policy has been approved and adopted by the Board of Directors of Apex Up CIC. It will be reviewed at least every twelve months, and sooner if there is a change in legislation, national or local guidance, or following any relevant incident or learning.
Policy reference | AU-POL-10 |
Version | 1.0 |
Date adopted | 4 June 2026 |
Next review due | 4 June 2027 |
Signed on behalf of the Board of Directors of Apex Up CIC:
Muhammed Zahir
Director, Apex Up CIC
Date: 4 June 2026